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Time Tracking with the Weekly Timesheet

One of the nice features that you have available when you use Quickbooks in your Law Office, is the built in time tracking feature. We teach attorneys, paralegals and office staff to record their time and use that to generate bills for clients, track time spend on administrative tasks and to track non-billable time.  Using the extensive […]

Client Trust Accounting for Attorneys

It is the lawyers’ responsibility to maintain accurate and complete client trust accounting records for any monies held in trust for a client. Many lawyers use QuickBooks® to track their time and operating bank account activities, but are unaware that they can use it to track client trust accounts. I have worked with hundreds of […]

Schedule Backup in QuickBooks®

This week alone I have had two people call me asking me how to restore a QuickBooks® backup file.   One call was the result of a computer crash, the other has no idea what happened, it just stopped working.   Unfortunately for both of these callers,  the last backup they had was in early March […]

Trust Accounting Using QuickBooks®

Recently I have noticed a lot of information on the web talking about client trust accounting using QuickBooks®. I also notice that people are suggesting making sub-accounts under the bank account for each client. This is a method I do not recommend doing. It limits you on having to make one transaction for each client. […]

Tracking Time in QuickBooks ®

Attorneys can track time in QuickBooks® and bill their clients.  You do not need to buy any other software to make this work.  It is in QuickBooks®. QuickBooks® gives you two options for entering time (you can switch back and forth between either methods at any time). In either case, be sure to enter as […]

Law Firm Sample Statement from QuickBooks

Attorneys can use QuickBooks® to track time and bill clients.   This week alone I have had four people call and ask me what program should they get to work with QuickBooks® so they can do billing.   I told all of them they don’t need another program you can do it in QuickBooks®. QuickBooks® has a […]

What is Undeposited Funds used for in QuickBooks®

One of the most common question I get is “What is undeposited Funds?” When you receive a payment from a client it goes into an account called undeposited funds. Think of this as your bank bag. You may receive payments from clients throughout the week. You stick them in your bank bag. You do the […]

Attorneys Can Use QuickBooks® in Law Practice

I have heard many times that lawyers have been told and think that they can not use QuickBooks® in their office to handle their bookkeeping needs. I disagree with this. QuickBooks® is an inexpensive accounting software package that is designed to be easy to use by non-accountants. Even though attorneys have complex accounting needs, I […]

Recording Cash Transactions in QuickBooks®

There are some occasions in which you purchase items with cash or on your personal account. You want to record them so you can write off the expense. These transactions can be entered into QuickBooks® with a journal entry or you can setup a bank account called petty cash. Journal entry method:1. Click on Company […]

Recording Returned or Bounced Check from a Client

Lately I have been getting questions on how to record a bounced check from a client in QuickBooks®. The first thing you have to know is how did you record the check the first time. If the returned check was one that was applied to Accounts Receivable do the following: 1. Open the check register […]